Using quotations in your academic writing makes your writing stand out. 

Quotations help your academic writing because they support and emphasize specific points in your essay or research paper. They can be eloquent and add style to your essays and research papers.

They are an important tool in any academic writer’s toolbox.

But there are 2 common mistakes students make when using quotations in their academic writing:

  1. They use too many quotations in their essays.
  2. They don’t show how quotations relate to their essays (I call this leaving a quotation hanging).

These are both easy problems to solve.  And by the end of this post, you’ll be able to fix them on your own.

Mistake # 1 Using too many quotations in an essay

Your professors want to know your ideas about the topic of your paper. If you use quotations to state facts that could be paraphrased or summarized, then your professors will think you are “filling up space” in your paper.  They will feel you don’t have your own ideas.  Or even worse, they will assume you don’t understand your topic and evidence.

You need to be selective with the quotations you use in  your academic writing.

So how do you decide when to include a quotation in your paper? There are four questions that will help guide you.  If you can answer yes to any of these questions then try including the quotation in your academic paper.

  1. Does this author say something striking or well-written? Here you should consider if the quotation is unique, or if the author of the quotation says something in an original way.
  2. Are the words themselves a piece of evidence?  For example, if you analyze a piece of literature you want to include the original words in that literature.
  3. Do you want to disagree with an author’s statement or point of view? When you argue with an author you want to quote the words exactly so that you are fair to that person.  You don’t want to misuse their words to prove your own point.
  4. Does this quotation enhance something in your paper?

Can you answer yes to any of the questions above?  If not, try paraphrasing or summarizing the original question.  See if your paraphrase or summary gives the same valuable information that’s in the original quotation.

Professors want to read your ideas about what you’ve studied.   So, let them read your words, and use other people’s words to emphasize your ideas.

Mistake # 2 Quotations don’t support or connect to the ideas in an academic paper

Your quotations must prove or demonstrate something in your paper. Show your reader why you picked it and how the quotation relates to your ideas. You can do this by making The Quotation Veggie Burger (yes, I’m vegetarian).

The Quotation Veggie Burger is made up of three parts:  the lead-in, the quotation, and the interpretation.

The top roll is the lead-in:  Introduce the context of the quotation.  This could include the title of the source, the author’s name and/ or background information.

The veggie burger is the quotation: Include the direct quote with the in-text citation.

The bottom roll is the interpretation:  Explain the importance of the quotation and how it connects to your point.

Using the Quotation Veggie Burger in In-text (Short) Quotations

This in-text quotation from the book Charlotte’s Web includes all the ingredients that make up a quotation veggie burger. The lead-in is in blue.  It is the first part of the sentence where the quotation begins. Here, I included the book’s name, Charlotte’s Web and the author’s name, E.B. White, and I described the background situation of the quotation where Wilbur meets Charlotte for the first time.

The quotation is in black print. It begins at the end of the first sentence.  The quote has double quotation marks. The in-text citation is in parenthesis and it includes the page number of the quote.

The interpretation is in green. This is where I explain what the quotation shows and how it relates to my paper.

The example above uses Modern Language Association (MLA) Style citation.

If you write an in-text quotation in MLA Style follow these guidelines:

  1. If a quotation is 4 lines or fewer then blend it into the sentences in the paragraph.
  2. Use quotation marks at the beginning and end of the quotation.
  3. Include the author’s last name and the page where you can find the quotation.  In the above example, I included the author’s name in the lead-in, so I only cited the page number in the reference.
  4. Put the period after the reference. For example: (41).

Using The Quotation Veggie Burger for Block (Long) Quotations

Long quotations are also called block quotations.  A quotation becomes a block quotation if it is more than 4 lines. The format between in-text and block quotations is different, but The Quotation Veggie Burger works for both types. This block quotation from Charlotte’s Web uses The Quotation Veggie Burger.

Block Quotation in Academic Writing

The blue sentence is the lead-in, and this sets up the quotation.  I describe the situation in which Wilbur is looking at the web.

The quotation is in black print. It is indented and there are no quotation marks.  There is a reference at the end of the quotation.

The interpretation is in green print.  Here, I explained how Wilbur hopes Charlotte’s web will impress the people at the fair so that Mr. Zuckerman decides to let him live.

If you are writing a block quotation in MLA style follow these format guidelines:

  1. Indent your block quotation ½ of an inch. This is the same length of a paragraph indent.
  2. Don’t use quotation marks.
  3. Put a period at the end of the quotation.
  4. Include the author last’s name and the page number in the citation. In this example, I included the author’s name with the page number in the reference. But if you quote from the same source earlier you could put down the page number. Ex: (147)
  5. Put the reference in parenthesis at the end of the quotation.

You can use The Quotation Veggie Burger with MLA style, APA style, etc. The key components of what to include when using quotations in academic writing are the same.  The differences are in the citations.   I’ve included a chart to show the differences between MLA and APA styles. MLA vs. APA in quotations

What you need to remember about using quotations in academic writing is don’t overdo it with too many and make sure you connect your quotations to the ideas in your paper.  

Do these two things and the quotations in your academic essays will impress teachers and professors.

Writing Challenge: Try The Quotation Veggie Burger in your academic essays and research papers.  Comment below and let me know if it helps you.